Legal bits and bobs

Terms and conditions

At JDanceStudios we comply with the Code of Professional Conduct for Dance Teachers prepared by the Council of Dance Education and Training to guide teachers about good practice. It is endorsed by dance teaching societies in its membership.

Fundamental Principles

A teacher should:

  1. behave with integrity in all professional and business relationships. Integrity implies not merely honesty but fair dealing, courtesy and consideration
  2. strive for objectivity in all professional and business judgements
  3. not accept a teaching post or undertake work for which he or she is not competent or qualified
  4. carry out his or her professional work with due skill, care and proper regard for the technical and professional standards expected of him or her

Integrity

A teacher should:

  1. uphold and enhance the good standard and reputation of the profession
  2. work in a collaborative and co-operative manner with other dance professionals and organisations
  3. not attempt to influence any examiner at any examination or a judge at a competition
  4. not discuss the merits or otherwise of competitors when acting as an adjudicator at any competition

Objectivity

A teacher should:

  1. work in an open and co-operative manner with students and their families
  2. ensure that students are not discriminated against on the grounds of sex, race, colour, religion, disability, national or social origin, property, birth or other status

Competency

A teacher should:

  1. acknowledge any limitations in his/her knowledge and competency and take steps to practice in a fully skilled manner
  2. assist professional colleagues, in the context of his or her own knowledge, experience and sphere of responsibility, to develop their professional competence

Due skill and diligence

A teacher should ensure that no action or omission on his or her part, or within his or her sphere of responsibility, is detrimental to the interests or safety of students.

Courtesy and consideration

A teacher should:

  1. always act in such a manner as to promote and safeguard the interests and well-being of students
  2. justify student trust and confidence

Confidentiality

A teacher should ensure that confidential information obtained in the course of his or her professional work should not be used for personal advantage or be disclosed without the consent of the pupil or parent, except where there is a legal right or duty to disclose. A teacher should be aware of data protection legislation.

Publicity

  1. a teacher may seek publicity for his or her services, achievements and school in any way consistent with the dignity of the profession
  2. a teacher should, under no circumstances, promote his or her services, or the services of another services, in such a way, or to such an extent, that amounts to harassment of the prospective pupil or parent
  3. a teacher should not publish, or cause to be published, any notice, newspaper, advertisement or any other matter likely to damage the standing of the profession or to damage or depreciate the reputation of any colleague
  4. promotional material may contain any factual statement, the truth of which a teacher is able to justify, but should not make any disparaging references to, or disparaging comparisons with, the services of others

Teaching names

  1. a teacher may teach under whatever name or title he or she sees fit
  2. a teaching name should not be misleading
  3. a teacher should not use any title, description or designatory letters to which he or she is not entitled

Statutory Requirements

A teacher should:

  1. comply with all statutory requirements affecting health and safety at work
  2. ensure the provision of adequate public/products liability insurance and employer liability insurance
  3. comply with all statutory requirements affecting the running of the business, including registration of names, income tax, value added tax and any other matter required by law
  4. ensure that you are in accordance with the law with regard to copyright, recording, public performance and other matters concerning printed matter and recorded music related to your work

Health and safety

A teacher should:

  1. ensure that classes are of a size appropriate to the levels and techniques being taught. Students in each class should be of compatible age and/or standard.
  2. ensure that facilities provided are adequately maintained and provide:
  3. suitable flooring appropriate to the technique taught, with a safe surface; designed and

constructed to minimise the risk of injury adequate heating levels suitable, secure and safe area for changing be prepared to deal with medical emergencies and keep records in an accident book

  1. keep a record on the premises of the name and address of:

– all students taught by you on the premises

–  any person assisting in teaching or looking after students

– any musicians in employment with you

– any persons living in the premises

– ensure that all fire regulations are displayed and adhered to.

Standards of Good Practice for the Relationship between Teacher and Student for Principals of dance schools, Studio Principals and individual teachers

– have written, clearly defined aims and objectives setting out the broad goals to be achieved by the school. A similar set of objectives will be stated which outline the benefits a pupil can expect to receive through the teaching staff’s conscientious implementation of them. Ideally a teacher will have a written policy on the treatment of injured students and the protection of children

– employ teaching staff with experience and qualifications appropriate to the levels and techniques to be taught. Student teachers should be trained and supervised to ensure maintenance of the school’s teaching standards

– conform to sound business practice and provide an efficient and fair fee system suitable to circumstances without undervaluing your services

– apply appropriate teaching aims and assessment procedures to students

– ensure that students and families receive or have access to advice when necessary

– use adequate and flexible teaching skills to create a productive learning environment

Individual teachers will:

– encourage communication between student and him/herself and other students

– communicate a love of dance and encourage the art of dance

– demonstrate professional attitudes, including punctuality, reliability and responsible care of students

– develop self-discipline and self motivation in the students

– transmit general concepts of movement in addition to those of the particular dance style

– develop in the students an appreciation of the characteristic style specific discipline taught

– recognise and develop each student’s potential and offer appropriate guidance for further progress.

– endeavour to recognise physical anomalies/differences and limitations, modifying the teaching and seeking medical advice where necessary. The teaching and choreography must be anatomically safe, and physical corrections must be attempted in a careful and sensitive manner.

– uphold the Rules of your registered society/organisation.

Bring a friend

A bonus of £10 will be paid for the introduction of a new pupil to the school that attends and pays for at least one full term’s tuition fees. The payment will be either a gift voucher or a reduction in the following term’s tuition fees.

Complaints

If at any time you would like to discuss with us how our services can be improved or if you have a complaint about them, you are invited to speak to and/or write to the Principal, Jane Tilley, Highfield Hall, 320 Carshalton Road, Carshalton, Surrey SM5 3QB.  If you are still not satisfied, you can refer the matter to the Royal Academy of Dance, 36 Battersea Square, London, SW11 3RA.

Parents responsibilities

Parents of pupils agree to the following:

Tuition

– to pay tuition fees on the due date stated on the invoice (usually the first Friday of term)

– to pay a late payment charge of £2.50 if fees are paid late

– to pay a further monthly charge of 3% (0.1% per day) of the outstanding balance from the invoice date until the balance is paid if fees are paid more than one month late

– in the event that your fee payment cheque is returned by your bank unpaid, to pay an administration charge of £10.00

– to provide at least five weeks written or email notice to terminate tuition, excluding holiday periods (for clarity, holiday periods are excluded from the notice period) OR to pay five weeks fees in lieu of notice. Verbal notice to a teacher is not sufficient because the message may not be remembered. Once given, you should receive and expect an acknowledgement within 10 working days.

– to abide by the guidance and decision of the Principal in respect of examination entries

– to make all reasonable efforts to arrive for class on time

– to make all reasonable efforts not to disturb classes in progress (i.e. use of mobile phones or unsupervised children)

Goods

– to pay for goods provided, at the price stated on our price list (our prices are subject to change without notice) upon delivery of the goods

– in the unlikely event that a fault appears early in the life of a garment it must be washed before return to us

– made to order garments are not returnable, unless faulty

– we cannot accept tights, socks or similar back unless unworn

Tuition techniques

Dancing by its nature is a physical pursuit and it is necessary, from time to time, for our teachers to physically place a pupil in order to demonstrate the correct position or movement. This mode of instruction does require our teachers, from time to time, to place their hand/s on pupils to achieve the correct position. Our teachers will not touch pupils around the face or navel and will warn pupils that they intend to instruct them in this way. All of our dance teachers are qualified or in training to be qualified dance instructors. JDanceStudios and its teachers take child safety very seriously and JDanceStudios provides information on child safety and teaching techniques to its teachers. It is not practical in the classroom to identify pupils whose parents object to this mode of teaching and therefore if parents object to this mode of teaching it is likely that JDanceStudios will not be able to include pupils of said parents in dance classes. Parents should inform the Principal of any objections to this mode of teaching immediately.

Privacy notice

Introduction

This Privacy Notice explains in detail the types of personal data we may collect about you when you interact with us. It also explains how we’ll store and handle that data, and keep it safe.

We hope the following sections will answer any questions you have but if not, please do get in touch with us.

When do we collect your personal data?

When you fill in a registration form, we collect the information you provide us so that we can provide your family with dance classes, internal and external examinations, workshops, shows and other dance related activities.

What sort of personal data do we collect?

Parents or guardians – Full name, Address, Telephone numbers, Relationship to pupils, Email address, Date registered.

Pupils – Full name, Pupil date of birth, Gender, Date registered, Examination body identification number, Records of classes taken, Records of exams taken, Medical information for safety purposes – such as injuries, allergies or other matters that effect the pupils ability to dance.

How do we monitor communications with you?

On occasion we will note in our records important personal communications with you, such as changes in address or adjustments to your classes.

How and why do we use your personal data?

We’ll process your personal data as follows:

  • To perform our agreement with you to provide dance classes
  • To update our records
  • To trace your whereabouts to contact you about your account
  • For good governance, accounting and managing our business operations
  • To monitor emails, calls or other communications and activities on your account
  • To measure the performance of our business
  • To send you information about relevant events and services offered by the school
  • For compliance with legal and regulatory requirements
  • For establishment and defence of legal rights

How we protect your personal data?

Your data is stored off-line and is password protected.

Who do we share your personal data with?

Subject to applicable data protection laws we may share your personal data with:

  • Teachers and officers of the school
  • Our legal or other professional advisors, including accountant/bookkeepers
  • Examining bodies – such as the Royal Academy of Dance
  • Event organisers – such as the Beckenham Festival

Please note, that we do not share all of your personal information. Rather we only share the personal data that the above need to know. For instance, Teachers only have the name, date of birth of birth and mobile phone numbers for pupils in their classes to keep a proper register, to monitor the age of pupils for examination entries and to contact parents (usually in an emergency).

We will not share your personal data with other parties without your express permission.

Will we send you marketing information?

We will not send you marketing material about the products and services of other parties unless they are highly related to an event or service we provide. For instance, when we hold a show we will provide you information about the Show DVD and Show Photographer.

Due to the nature of our database it is not practical to exclude families from more general news and information about the school at this time. Generally, we will send you the following types of information:

  • Fees and statements related to your account
  • Questions about your account or classes
  • Information about our events, classes and examinations
  • Urgent information about class changes and cancellations

How long will be retain your data?

We will retain your data as long as necessary to deal with your queries following your family’s departure from the school and for legal and regulatory purposes, which is for up to six years for income tax purposes.

What are your rights over your personal data?

You have the right of access to the personal data we hold about you, of the correction of your personal data when incorrect, out of date or incomplete, to withdraw consent whenever you have given us your consent to use your personal data, you have the right to change your mind at any time and withdraw that consent. You can request us to delete the records we hold. Please see the Information Commissioner’s Office website for further information, including your rights, at ico.org.uk.

Cookie Policy

What is a cookie?

A cookie is a small text file, which often includes a unique identifier, which are issued to your computer or device when you visit a website. Each website can send its own cookie to your browser if your browser’s preferences allow it, but (to protect your privacy) your browser only permits a website to access the cookies it has already sent to you, not the cookies sent to you by other websites. Many websites do this whenever a user visits their website in order to track online traffic flows. We use cookies to improve the quality of our website and service and to enhance your browsing experience. A number of cookies we use last only for the duration of your web session and expire when you close your web browser. Others are used when, for example, we remember information you have asked us to (such as language preferences) and will last for a longer duration.

How does JDanceStudios use cookies?

On our website, cookies are only used to record anonymous data about your use of the website including details of your visits such as pages viewed and the resources that you access.  Such information also includes traffic data, location data and other communication data, all of which is used to help us improve the website and therefore give you a better user experience.  These are sometimes referred to as performance cookies in accordance with the International Chamber of Commerce guide to cookie categories. We do not use cookies to provide any targeted behaviour or advertising to users. For more information about interest based cookies please refer to www.youronlinechoices.co.uk.

How to control and delete cookies

We will not use cookies to collect personally identifiable information about you. Most web browsers automatically accept cookies but, if you prefer, you can set your browser to either accept all new cookies, have it notify you when you receive a new cookie or disable cookies altogether.  If you wish to restrict or block the cookies which are used on this website, or indeed any other website, you can do this through your browser settings.  Please refer to the Help function within your browser to learn how to do this, as every device is different. Please note that by blocking or deleting cookies on our website, you may not be able to take full advantage of our website if you do so. If you do not disable cookies on your device when you visit our website then you consent to our use of cookies as described in this Cookie Policy and in our Privacy Policy.

Third Party Cookies

We do not use any third party cookies on its website.  In particular, we do not allow third party advertisers to place adverts on this website.

Cookies set by Third Party sites

This website may from time to time embed photos and video content from websites such as YouTube and Flickr. As a result, when you visit a page with content embedded from, for example, YouTube or Flickr, you may be presented with cookies from these websites.  JDanceStudios does not control the dissemination of these cookies.  You should check the relevant third party website for more information about these.

More information

If you have any queries regarding this Cookie Policy please contact us by e-mail at dance@jdancestudios.com.

JDanceStudios Partners

JDanceStudios is the trade name of JDanceStudios Partners, which is a UK partnership. The current partners are as follows:

Lauren Haith (School Manager)

Jane Tilley (Managing Partner)

Rania Leontiou

Vicky Speed

Claire Reed

Elena Georgiou

Updated on 20 May 2018